Processing of voucher for the payment of Honorarium, RATA, & salaries of Lecturers and NGWs
Office or Division: | Accounting Office | |||
Classification: | Complex | |||
Type of Transaction: | G2C – Government to Clients | |||
Who may avail: | UPLB Employees |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Disbursement Voucher |
Concerned Units/ Projects
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Approved appointment | ||||
Certificate of Service (U.P. form 65-A) with Certification on actual activities undertaken and approval by unit’/prioject | ||||
Daily Time Report whichever is applicable | ||||
ORs/BUR for GF/RF Fund | Budget Management Office / Accounting Office |
CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1. Accomplish requirements & submit to Accounting Office | 1.1 Stamp receive & encode in the docu-tracking system | None | 3 minutes | Angelito Suministrado – Admin Aide II |
1.2 Indexes and checks computation of tax and other applicable deductions | None | 10 minutes | Marinela De Chavez – Senior Off. Asst/ Jefferson Q. Sancon – Admin Asst II | |
1.3 Forward to the Allotment and Control Section for pre -audit and control. | ||||
1.4. Pre-audit shall check propriety and validity of claim. 1.4.1. Checks completeness of documentary requirements. 1.4.2. Checks the computation of taxes to be withheld. 1.4.3. Record in the Payable Pre-audit module in the UIS 1.4.4. Validate and initiate Approval in the UIS |
None | 10 minutes depending on the volume of DVs and other inquiries |
Ma. Rhodora P. Violanta – Admin Officer IV (TF) |
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1.5. Fund Controller shall manually encode the Journalization in the face of DV 1.51. Check availability of funds 1.5.2. Enter Encumbrance in the JAO program |
None | 15 minutes depending on the volume of DVs, POs and other inquiries |
Irene Amatorio – Admin. Officer IV
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1.6. Fund Controller shall enter obligations and payables in the UIS program 1.6.1. Enter Encumbrance in the General Ledger – Budget Module, UIS program 1.6.2. Generate BURs number from the UIS 1.6.3. Enter, review and validate accounting entries in Payables Module, UIS 1.6.4. Forward to EDP section for posting of accounting entries |
None | 10 minutes depending on the volume of DVs, POs and other inquiries |
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1.7. Chief Accountant/ Officer-in-Charge shall sign in the Certify funds availability and approved through UIS. | None | 3 minutes | Joan E. Mendoza – Chief Accountant/ Officer-In-Charge of the day | |
1.8. Forward to the releasing staff to be delivered to concerned approving official |
None
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3 minutes
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Angelito Suministrado – Admin Aide II | |
2. Route to next approver of the Disbursement Voucher | 2.1 Encode/ update docu-tracking system for outgoing DVs | Angelito Suministrado – Admin Aide II | ||
TOTAL | 54 minutes |