Financial Statement used to monitor fund availability as supporting document for request of realignment, reprogramming, extension of period duration and other purposes it may serve
Office or Division: | Accounting Office |
Classification: | Complex |
Type of Transaction: | G2C – Government to Clients |
Who may avail: | UPLB Employees |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
Letter Request (indicating purpose) | Project Proponent |
CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1. Accomplish requirement & submit to Accounting Office | 1.1 Stamp receive & record in logbook | None | 15 minutes | Eden Mariano – Admin. Aide VI |
1.2 Forward the letter request to the Section Head – Allotment and Control Section | ||||
1.3 Section Head will identify, log in the monitorirng file, forward & will give further instruct to the assigned fund controller | None | 15 minutes | Ellen M. Asegurado – Accountant III | |
1.4 Assigned Controller shall check the allotments, obligations and unobligated balances of the project. * in cases involving multiple quarters, releases, and approved realignment; additional processing hours shall be required – 4 hours | None | 30 minutes to 4 hours depending on the most urgent/ priority, volume of vouchers, purchase orders and other inquiries | Irene Amatorio – Admin. Officer IV Ivy de Roxas – Admin Assistant IV Gemarie Doria – Admin Assistant III Ma Reann Cruz – Admin Assistant III Annichien Luares – Senior Off. Asst Rowenalyn Del Rosario -Accountant I Angeline Samaniego – Senior Off. Asst Winona Larios – Accountant I Jaivee Ann Meneses – Accountant I Rachelle Elbo – Junior Off Asst | |
1.5 Assigned Controller shall prepare and print the statement of status of fund * in cases of multiple line-items, itemized/ detailed personnel services, mooe, and equipment, additional processing hours shall be required – 4 hours | ||||
1.6 Assigned Controller shall forward the status of fund to the Chief Accountant for signature | ||||
1.7 Chief Accountant/ OIC shall sign the statement of Status of Fund | Joan E. Mendoza – Chief Accountant/ Officer-In-Charge of the day | |||
1.8 The Assistant shall place the signed Status of Fund in the Outgoing Files | None | 15 minutes | Eden Mariano – Admin. Aide VI | |
2. Project Proponent shall claim the Status of Fund at the Accounting Office | ||||
TOTAL | 1hour & 15 minutes to 1day |