Authenticated General Records are use for decision making and as reference in policy formulation. General records contain Minutes/Excerpt of meertings of the BOR, Issuances, Annual Reports, Minutes of meeting of Academic Advisory Committees, Program/Terminal Reports, Legal Services and Historical Documents.
Office or Division: | Records Management Office |
Classification: | Simple |
Type of Transaction: | G2C – Government to Clients |
Who may avail: | Active UPLB Employee |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
1. Job Request Form | Records Management Office |
CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1. Requests Authentication of documents | 1.1 Issues Job Request Form 1.2 Locates and pull out the folder 1.3 Retrieves the requested document(s) 1.4 Photocopy the document(s) 1.5 Stamps the document with “CERTIFIED COPY” if the document was issued by the University;”CERTIFIED PHOTOCOPY FROM DOCUMENT ON FILE”if the document was issued by other agency. 1.6 Imprints with university dry seal 1.7 Countersigns the document | P3.00 for authentication P2.00 for photocopy | 15 minutes | For Active Records: Cecilia O. Calilung Administrative Officer V or Eric Cris D. Valencia Administrative Officer III For Inactive Records: Allyson B. Calapine Administrative Officer V or Ana Marie G. Valisno Administrative Officer I or Adjarael A. Malali III Administrative Assistant IV or Eudes T. Pural Administrative Aide III |
1.8 Submits to RMO signatory | Chief Administrative Officer or Officer-in-charge | |||
1.9 Releases the document | For Active Records: Cecilia O. Calilung Administrative Officer V or Eric Cris D. Valencia Administrative Officer III For Inactive Records: Allyson B. Calapine Administrative Officer V or Ana Marie G. Valisno Administrative Officer I or Adjarael A. Malali III Administrative Assistant IV or Eudes T. Pural Administrative Aide III | |||
TOTAL | P5.00 | 15 minutes |