Office or Division: | Cashier’s Office |
Classification: | Complex |
Type of Transaction: | G2C – Government to Clients |
Who may avail: | UPLB Employees / Suppliers |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
Bank account number | UPLB Employees / Suppliers |
Approved FMIS Disbursement Voucher per batch of 25 vouchers | Colleges/Units/Offices |
Official Receipt | Supplier |
Bank transmittal letter | Cashier’s Office |
CD | Cashier’s Office |
CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
Endorse FMIS approved Disbursement Voucher with bank account | 1. Receive & verify Disbursement Voucher FMIS approval & completeness of signatories/ bank account number 2. Segregate disbursement vouchers according to fund & purpose 3. Forward the voucher to respective Fund section | 25 mins 5 mins 3 mins | Alrowvin Gutierrez Administrative Office III or Diana Vasquez Mildred Tandang Administrative Officer I | |
4. Process payment by batch in the FMIS 5. Process payment by batch in the LBP-FINDES 6. Generate Summary of account processed and bank transmittal letter | Varies | 75 mins 15 mins 5 mins | Diana Vasquez / Mildred Tandang Administrative Officer I Fe Antonio Administrative Assistant III Vicente Borromeo Administrative Assistant IV | |
7. Review the details of summary as to the bank account number, amount, & payee vs details in the disbursement voucher. Countersign | 45 mins | Rowena Malicsi / Allan Anoyo Administrative Officer V | ||
8. Compute & reconcile totals per batch. If there is a difference in total, refer to the Section. | 20 mins | Elizabeth Eala Chief Cashier | ||
9. Sign the transmittal letter if reconciled | 2 mins | Elizabeth Eala Chief Cashier | ||
10. Endorse to OVCA for approval | ||||
11. Prepare a CD for the batch of accounts for bank payment processing together with the summary and transmittal letter | 5 mins | Diana Vasquez / Mildred Tandang Administrative Officer I Fe Antonio Administrative Assistant III Vicente Borromeo Administrative Assistant IV | ||
12. Endorse to the bank for crediting individual bank account | 20 mins | Fe Antonio Administrative Assistant III Vicente Borromeo Administrative Assistant IV | ||
13. Process by bank | N/A | |||
TOTAL | 3 hours & 40 mins |