Issued to inactive academic and administrative personnel of UPLB for compliance with the requirements of government and private agencies
Office or Division: | Records Management Office |
Classification: | Simple |
Type of Transaction: | G2C – Government to Clients |
Who may avail: | Active UPLB Employee |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
1. Duly accomplished University Clearance | Employee’s 201 file – Records Management Office |
2. Job Request Form | Records Management Office |
3. One (1) valid Identification Card (ID) | |
3. Authorization letter and one (1) valid ID, If requisitione/claimant is authorized representative. | Concerned UPLB employee |
4. If the owner of the document is deceased, the claimant who must be a descendant of the deceased, shall present proof of relationship to the deceased and his/her own ID |
CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1. Requests Authentication of documents | 1.1 Issues Job Request Form 1.2 Locates and pull out the folder/bundle 1.3 Retrieves the requested document(s) 1.4 Photocopy the document(s) 1.5 Stamps the document with “CERTIFIED COPY” if the document was issued by the University;”CERTIFIED PHOTOCOPY FROM DOCUMENT ON FILE”if the document was issued by other agency. 1.6 Imprints with university dry seal 1.7 Countersigns the document | P3.00 for authentication P2.00 for photocopy | 1 working day | Eudes T. Pural Administrative Aide III or Adjarael A. Malali Administrative Assistant IV |
1.8 Submits to RMO signatory | Chief Administrative Officer or Officer-in-charge | |||
1.9 Releases the document | Eudes T. Pural Administrative Aide III or Adjarael A. Malali Administrative Assistant IV | |||
TOTAL | P5.00 | 1 working day |